Privacy statement

1. Preamble

Welcome to our website! We attach great importance to protecting your data and privacy, which is why we explain below what kind of data we process, when, for what purpose and on what legal basis. We also explain how the services we offer work, and how the protection of your personal data is guaranteed in the process.

According to Art. 4 (1) GDPR, personal data is all information that relates to an identified or identifiable natural person. A natural person is considered identifiable if they can be identified directly or indirectly. More information on this can be found in Art. 4 (1) GDPR, for example.

Insofar as we specify our legitimate interest or the legitimate interest of a third party (Art. 6 (1) lit. f GDPR) as the legal basis for the processing of your personal data, you have the right to object in accordance with Art. 21 GDPR.

We will then no longer process your personal data for the purposes of direct advertising or related profiling.

As a result of an objection, we will not process your personal data for other purposes either, unless we can prove compelling reasons for processing worthy of protection that outweigh your interests, rights and freedoms, or the processing serves to assert, exercise or defend legal claims. In such a case, you must give reasons for your opposition based on your particular situation.

You can also object to the processing of your personal data for reasons arising from your specific situation, for the purposes of scientific or historical research or for statistical purposes in accordance with Art. 89 (1) GDPR, unless the processing is necessary for the performance of a task carried out in the public interest.

We will point out separately in the following sections if there is a right of objection. To exercise this right, please send any objections to: datenschutzbeauftragter@soloplan.de

2. Responsible body

Within the meaning of Art 4 (7) GDPR, the body responsible for processing personal data is:

Soloplan GmbH
Illerhöhe 1
D-87437 Kempten
Phone: +49 831 57407-0
Fax: +49 831 57407-111
Represented by the CEOs Wolfgang Heidl and Fabian Heidl

You can reach our Data Protection Officer at: datenschutzbeauftragter@soloplan.de

Further controllers in accordance with Article 26 GDPR:

Soloplan Polska Sp. Z.o.o. Sp.k.
ul. Dąbrówki 13
40-081 Katowice
Polska

Represented by the CEOs Wolfgang Heidl and Fabian Heidl

Soloplan SA (Pty) Ltd
Siemens Park
Building B1
300 Janadel Ave
Midrand
Johannesburg 1685
South Africa

Represented by the CEOs Wolfgang Heidl and Fabian Heid

3. Log files

Whenever you access our website, data from your device is automatically processed in log files. This data may include personal data. This applies to the following data:

• The operating system of your device
• The type of browser you are using
• The name of your provider
• Your IP address
• The date and time you accessed the website
• The websites you have accessed, including any search words
• The websites from which you have accessed our website

We do not process this data together with any of your other personal data, i.e. we do not connect the abovementioned data with your person.
The legal basis for the processing of automatically created data is Art. 6 (1) subparagraph 1 lit. f GDPR. Processing is necessary to ensure the functionality of the website as well as to optimise the contents of our website and correctly display them, and, in case of a cyberattack, to provide law enforcement agencies with the information necessary for criminal prosecution. This also represents the legitimate interest for data processing.
The automatically created data is deleted as soon as it is no longer required for the abovementioned purposes, i.e. when the respective website session has been closed. In the case that your IP address has been processed, it will be deleted after no more than seven days.
The processing of the abovementioned data for the availability of the website and any saving of the data in log files is essential for the operation of the website. Thus, the right to object cannot be exercised.

4. Borlabs Cookie

This website uses Borlabs Cookie, which sets a technically required cookie (borlabs cookie) to save your cookie settings. Borlabs Cookie does not process any kind of personal data. In the cookie set by Borlabs Cookie, the consent you gave upon accessing the website is saved. If you wish to revoke this consent, you simply need to delete the cookie in your browser. When you reopen/reload the website, you will be asked to consent to cookies again

5. YouTube

This website uses YouTube LLC, a company of Google Inc., for the integration of videos. The “extended data protection mode” option provided by YouTube is used. This means that YouTube will not store any of your personal data unless you watch the video. If you are logged in to YouTube, this data will also be associated with your YouTube account. You can prevent this by logging out of your YouTube account before watching the video. We have no knowledge of and no influence on the possible collection and use of your data by YouTube. For more information, please refer to YouTube’s privacy policy at https://www.google.com/intl/en/policies/privacy/.

6. Contact form

We use a contact form on our website. If you use this form to make contact with us, the data you enter will be processed.

Depending on what information you provide, this may include:

• Name
• Company
• Country
• E-mail address
• Phone number
• Any other data that you enter into the “Message” field.

When you submit the form, the following data is also stored:

• Date and time of submission
• and all of the details listed above

The purpose of processing the data you have provided is to handle your contact request.

To do this, your data will be collected in our system.
The legal basis for this processing is Art. 6 (1) lit. f GDPR. We have a legitimate interest in answering your contact request in the best possible way.
The provision of personal data is not required by law or contract, nor is it necessary for the conclusion of a contract. You are not obliged to provide it, either. Not providing this information may, however, mean that you cannot use our contact form fully or at all.

You have the right to object. You can send us this objection by e-mail at any time to datenschutzbeauftragter@soloplan.

7. Contacting us

You can contact us by mail, telephone, fax or by e-mail.
Depending on which medium you use to contact us or which data you enter as part of this, we will then get in touch with you optionally by telephone, fax or e-mail and if necessary call you back or reply in writing. Depending on how you contact us, we process the associated information you provide, the time of contact and your request. The purpose of the processing is to handle the contact request and to be able to get in contact with the enquirer to answer the request. The legal basis for this processing is Art. 6 (1) lit. f GDPR. We have a legitimate interest in offering you the opportunity to contact us at any time and to answer your questions. The data will be deleted as soon as it is no longer necessary for the purpose for which it was collected. The provision of personal data is not required by law or contract, nor is it necessary for the conclusion of a contract. You are not obliged to provide it, either. Not providing this information may, however, mean that you cannot use our comments function fully or at all. You have the right to object. You can send us this objection by e-mail at any time to datenschutzbeauftragter@soloplan.de.

8. Applications

Our website offers you the opportunity to apply for job vacancies and to send us your application by e-mail, through our applications portal and by mail. If you avail yourself of any of these options, we will process the information you provide to us in the context of your application. Where applications are received electronically, we will process your e-mail address so that we are able to get in touch with you. For applications received by mail, we process the data you provide so that we are able to contact you.

The purpose of processing this information is to be able to determine whether an applicant is suitable.
The legal basis for the processing of your e-mail address is Art. 6 (1) lit. f GDPR. We have a legitimate interest in being able to contact you and answer your questions. The legal basis for the processing of the information resulting from your application is Art. 6 (1) lit. b; Art. 88 (1) GDPR; and § 26 (1) of the German Federal Data Protection Act (BDSG). The data will be deleted as soon as a decision has been taken for or against an applicant. If you have sent your application by mail, we will return it as soon as the application process has closed.
The provision of personal data is not required by law or contract, nor is it necessary for the conclusion of a contract. You are not obliged to provide it, either. Not providing this information may, however, mean that you cannot use the opportunity to contact us fully or at all. You have the right to object. You can send us this objection by e-mail at any time to datenschutzbeauftragter@soloplan.de.

9. Google

In order to improve the comfort and quality of our service, the following Web services of Google Inc., 1600 Amphitheatre Parkway, Mountain View, CA 94043, USA (“Google”), have been enabled. Google receives and processes the data created by the use of the corresponding cookies on our website.

a) Google Analytics

This website uses Google Analytics, a Web analysis service provided by Google Inc. (“Google”). Google Analytics uses so-called cookies. Cookies are text files that are stored on your computer and allow an analysis of your use of the website. The data these cookies provide on your use of this website is usually transmitted to and stored on a Google server located in the US. However, should IP anonymisation be enabled on this website, Google will truncate your IP address before transmission if you are located in a member state of the European Union or in any other state party to the Agreement on the European Economic Area. Only in exceptional cases will the full IP address be transmitted to a Google server in the US and be truncated there. On behalf of the website owner, Google will use this data to evaluate your use of the website, to compile reports on the website activity and to provide additional services associated with the website and Internet use to the website owner. The IP address transmitted by your browser as part of Google Analytics will not be combined with any other Google data. You can adjust your browser software correspondingly to prevent the storage of cookies. However, please note that if you do so, you may not be able to use the full functionality of this website. In addition, you can prevent Google from collecting and processing cookie data related to your use of the website (including your IP address) by clicking on this link and downloading and installing the browser plugin.

In view of the discussion on the use of analysis tools and the transmission of full IP addresses, we would like to point out that this website uses Google Analytics with the extension “_anonymizeIp()”, which means that IP addresses are only processed in truncated form in order to exclude a direct personal reference. Especially for browsers on mobile devices, please click on this link (Google Analytics Opt-out) to prevent the anonymous collection of your data by Google Analytics on this website for your browser with future effect by means of a so-called “opt-out cookie”.

b) Google AdWords Conversion Tracking

This website uses Google AdWords Conversion Tracking, a Web analysis service provided by Google Inc. (“Google”). Google AdWords Conversion Tracking also uses cookies that are stored on your computer and allow an analysis of your use of the website. The data these cookies provide on your use of this website is transmitted to and stored on a Google server located in the US. Google will use this data to evaluate your use of the website, to compile reports on the website activity and to provide additional services associated with the website and Internet use to the website owner. Google may also transmit this data to third parties if this is required by law or if third parties process this data on behalf of Google. Under no circumstances will Google associate this data with any other Google data. You can generally prevent the use of cookies if you prohibit the storage of cookies in your browser.

Apart from conversion tracking, the remarketing or “similar audiences” function is used. With the remarketing function, users who have already visited our website are reached by means of a temporary cookie. This way, we can display our advertisements to users of this website who are already interested in our products or services on other websites of the Display Network (see below). In addition, AdWords determines the common interests and characteristics of the users of our website based on the user behaviour on websites that are part of Google’s advertising network (“Display Network”) as well as with the help of the contextual search engine. Based on this information, AdWords then finds new potential customers for marketing purposes whose interests and characteristics are similar to those of the users of our website. Target group-specific remarketing is carried out by means of the combined use of cookies, e.g. Google Analytics cookies and Google DoubleClick cookies, in the browsers of the website users.

If you do not want to take part in tracking, you can prevent the installation of cookies using the corresponding setting in your browser software (opt-out option). Or click on the following link and install the plug-in provided there: https://www.google.com/settings/ads/plugin. You can also opt out of using cookies by third parties by opening the opt-out page of the Network Advertising Initiative under http://www.networkadvertising.org/choices/.

You can find additional information on Google AdWords by clicking on this link: https://policies.google.com/technologies/ads?hl=en-GB

c) Use of Google Maps

This website uses Google Maps to display map information. When you use Google Maps, Google also processes and uses data regarding the use of the Maps functions by users of the website. You can find additional information on the processing of data by Google in Google’s privacy policy under https://policies.google.com/privacy?hl=en-GB. There, in the data safety centre, you can also adjust your settings so that you can manage and protect your data.

d) Use of a Google tool for the protection of the forms on the website

We use services of Google LLC (1600 Amphitheatre Parkway, Mountain View, CA 94043, USA) to determine whether our contact or newsletter forms are completed by an authorised visitor or by a potential cyberattacker. Google performs checks on the basis of the following data: IP address of the device used, website visited, date and duration of the visit, identification data of the browser type and operating system type used, Google account (if the user is logged in), mouse movements and tasks that require the identification of images. We have a legitimate interest in processing this data in order to ensure the security of our website and to protect ourselves from automated entries (cyberattacks). Further information is available under the following link: https://policies.google.com/privacy?hl=en-GB. Click on the following link in case you want to object: https://adssettings.google.com/authenticated.

10. OpenStreetMap

On our website, we have integrated map sections from the online map tool “OpenStreetMap”. This is a so-called open-source mapping that we can access via an API (interface). This function is provided by the OpenStreetMap Foundation, St John’s Innovation Centre, Cowley Road, Cambridge, CB4 0WS, United Kingdom. When you use this map function, your IP address is passed on to OpenStreetMap. In this privacy policy, you learn why we use functions of the OpenStreetMap tool, where we store which data and how you can prevent data from being stored.

11. VIMEO

We also use videos of the company Vimeo on our website. The video portal is operated by Vimeo LLC, 555 West 18th Street, New York, New York 10011, USA. This way, in combination with a plug-in, we can display interesting video material to you directly on our website. During that process, some of your data may be transferred to Vimeo. In this privacy policy, we show you which data is affected, why we use Vimeo and how you can manage your data or prevent the data from being transferred.

12. Social bookmarks

So-called social bookmarks (e.g. from Facebook, LinkedIn and YouTube) are integrated into our website. However, they are integrated into our website merely as links to the corresponding services. After having clicked on the integrated graphic, you will be redirected to the website of the respective provider, i.e. only then will user data be transmitted to the respective provider. Please refer to the data protection regulations of the respective provider to find information on how your personal data will be handled when you use these websites.

13. Rights of the data subject

As the data subject, you have the following rights:

• Right of access by the data subject pursuant to Art. 15 GDPR
• Right to rectification pursuant to Art. 16 GDPR
• Right to erasure pursuant to Art. 17 GDPR
• Right to restriction of processing pursuant to Art. 18 f. GDPR
• Right to data portability pursuant to Art. 20 GDPR
• Right to object pursuant to Art. 21 GDPR

For any requests of this nature, please contact datenschutzbeauftragter@soloplan.de. Please note that in relation to such requests, we must ensure that the person concerned is indeed the data subject. Without prejudice to any other administrative or judicial recourse, you have the right to lodge a complaint with a data protection supervisory authority in accordance with Article 77 GDPR.
Automated decision making does not take place on our website.

14. Revocation

You have the right to revoke any consent you have given at any time with future effect, without affecting the lawfulness of the processing carried out on the basis of the consent until the revocation.